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Before an application can be used across your district, someone needs to review it. When a teacher requests approval for an app, PGC adds it to your review queue and marks it Review Requested, so you always know what's waiting on you.
As the admin, you'll look at what the teacher submitted, along with the application's usage data, risk level, and AI privacy policy review, to decide whether the app meets your district's security and privacy requirements. There's no separate approve or reject button for this. Instead, you record your decision by applying a tag to the application, and that tag is what updates the status teachers see. Because of that, it's worth setting up your tag-to-status mapping before you start reviewing requests, so your decisions are reflected the first time correctly.
This article covers finding pending requests, reviewing them, and recording your decision.
Before you begin
- District Admin with permission to review application requests.
- Approval status in PGC is controlled by tags, not by a separate approve/reject button. Configure your tag-based approval rules before processing requests. See Manage application tags.
- The PII Approved flag is a separate admin-only marker and is not part of this workflow. Setting or clearing it has no effect on the approval status teachers see. See Mark an application as PII approved or unapproved.
Find applications with pending requests
- In the PGC, go to Applications.
- Click Review Requested at the top of the page to filter to applications with pending requests. Alternatively, use the Review Status filter and select Review Requested.
Review a request
- Select the application name to open the detail view.
- Scroll down to the IT Review Requests section.
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- Review the application's usage data, PII risk scores, and AI privacy policy review on the same page.
- Verify the application against your district's privacy, security, and compliance requirements.
Update the application status
After completing your review, update the application's approval status by applying the correct tag in the left panel.
- In the left panel of the application detail view, under PII Tags, select the tag that corresponds to your decision.
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The application's approval status updates automatically based on the tag you select. See Manage application tags for how tag priority works.
Verify the update
After saving, confirm the application's status in the Review Status column on the Applications page reflects your decision. Teachers will see the updated status when they next view the app.
Next steps
- Export district application report (CSV): Document the approval record for all district applications.
- Manage application tags: Review or update your tag-to-status mapping.