---
title: Mark an application as PII approved or unapproved
description: How to mark an application as PII approved or unapproved in the Privacy Governance Console. Includes steps for both actions and how to use the PII Approved filter.
---

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September 23, 2026

# Mark an application as PII approved or unapproved

## Set a district-level PII approval flag to indicate an app meets your privacy and security requirements.

**In this article**

> [Before you begin](https://help.schoolday.com/knowledge/mark-an-application-as-pii-approved-or-unapproved#before-you-begin)
> 
> [Mark as PII approved](https://help.schoolday.com/knowledge/mark-an-application-as-pii-approved-or-unapproved#mark-as-pii-approved)
> 
> [Mark as PII unapproved](https://help.schoolday.com/knowledge/mark-an-application-as-pii-approved-or-unapproved#mark-as-pii-unapproved)
> 
> [Verify the status](https://help.schoolday.com/knowledge/mark-an-application-as-pii-approved-or-unapproved#verify-the-status)
> 
> [Next steps](https://help.schoolday.com/knowledge/mark-an-application-as-pii-approved-or-unapproved#next-steps)

The **PII Approved** flag is an internal admin tracking marker. It records that you have reviewed how this application handles PII data and found it acceptable. It is separate from the tag-based approval workflow. Setting it does not change the approval status that teachers see, and it is not required to complete an application review.

Use it when your district process requires a documented technical data review that is distinct from the classroom-use decision. For example, an app may be **Approved for Use** by teachers while the PII Approved flag remains unset because the data review is still in progress, or not required at all for that app.

### Before you begin

- **Role required:** District Admin.
- Review the application's PII details before marking it approved. See [View application compliance details](https://help.schoolday.com/knowledge/dashboard-in-privacy-governance-console?hsLang=en).

### Mark as PII approved

1. Go to the Privacy Governance Console.
2. Go to **Applications**.
3. Select an application
4. Click **Take Action** \> **Approve PII Usage**.  
   ![pgc-approve-pii-usage](https://help.schoolday.com/hs-fs/hubfs/Knowledge%20Base/SP%20ecosystem/Privacy%20Governance%20Console%20(PGC)/pgc-approve-pii-usage.png?width=670&height=204&name=pgc-approve-pii-usage.png)

 

### Mark as PII unapproved

1. Go to the **Privacy Governance Console**.
2. Go to **Applications**.
3. Select an application
4. Click **Take Action** \> **Unapprove PII Usage**.

### Verify the status

After approving, the **PII Approved** column in the Applications list updates to reflect the new status. Use this column as a filter to quickly show all PII-approved (or unapproved) applications across your district.

### Next steps

- [Manage application tags](https://help.schoolday.com/knowledge/manage-application-tags?hsLang=en): Apply tags to further classify the application's review status.
- [Export district application report (CSV)](https://help.schoolday.com/knowledge/district-application-report-export-to-csv?hsLang=en): The report includes PII approval status for all applications.

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