District Application Report (Export to CSV)

The District Application Report provides a list of applications available to your organization, along with key details such as application name, URL, tags, usage across the organization, and most active users.

Use this report to see which apps are deployed, where they’re used, and privacy risk assessments.

Before you begin

Sign in as an admin with permission to run reports.
If your organization doesn’t yet have the District Application Report available, contact SchoolDay Support to request it.

Run the report

In the PGC, go to Reports > District Application Report.
(Optional) Use filters or search to narrow the list of applications.
Click Export to CSV. The report will be prepared, and a CSV file will be downloaded to your computer.

Results

The generated report includes the following fields.

Core Application Information

Field Name	Description
Name	The official name of the application.
URL	The primary web address used to access the application.
Assigned Tags	A list of all tags (e.g., "Math," "Paid," "Pilot") associated with the app, separated by a pipe (

Usage & Adoption Metrics

Field Name	Description
Number of Active Users	Total unique users who accessed the app in the last 12 months.
Usage time (minutes)	Cumulative time spent in the application over the last 12 months.
Most Active Schools	The top 5 schools within the district with the highest engagement.
Most Active Users	The top 5 individual users are based on the duration of their activity.

Governance & Review Status

Field Name	Description
Risk Score	A calculated value representing the overall safety/security risk of the app.
Awaiting Review Status	Indicates if the app is currently in the queue for administrative approval.
In Review Status	Indicates if an admin is currently evaluating the application.
Approved for Use	Confirms if the application has been officially greenlit for district use.
Rejected for Use	Indicates if the app has been formally banned or declined.

PII Detection

These fields indicate whether the application is known or suspected to collect specific types of sensitive data.

Field Name	Data Types Tracked
Detected PII Usage	Verified collection of First Name, Last Name, or Email Address.
Suspected PII Usage	Potential collection of Names, Emails, Physical Addresses, Phone Numbers, or SSNs based on app behavior or permissions.

AI Privacy Policy Review Scores

These scores are generated by an AI analysis of the application's privacy policy (typically on a scale, where higher or lower indicates specific risk levels).

Field Name	Focus Area
Total Score	The aggregated AI rating for the entire privacy policy.
Data Sharing Score	Evaluates how much data is shared with third parties.
User Rights Score	Measures how well the app respects user data deletion/access requests.
Security/Retention	Scores for Security Measures and how long data is kept (Retention Period).
Clarity & Updates	Evaluates Overall Clarity and how the vendor handles Policy Updates.

Industry Certifications (1EdTech)

Field Name	Description
1EdTech Certified	Shows if the app holds official TrustEd Apps certification.
Data/Security Scores	Specific 1EdTech rubric scores for Data Collection, Security, 3rd Party Data, and Advertising.