---
title: Manage application tags
description: Learn how to create tag groups, apply tags to applications, search by tag, and configure tag-based approval rules in the Privacy Governance Console.
---

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September 23, 2026

# Manage application tags

## Create, organise, and apply tags to classify applications and drive approval status in Privacy Governance Console

**In this article**

> [Before you begin](https://help.schoolday.com/knowledge/manage-application-tags#before-you-begin)
> 
> [Create a tag](https://help.schoolday.com/knowledge/manage-application-tags#create-a-tag)
> 
> [Move a tag to another tag group](https://help.schoolday.com/knowledge/manage-application-tags#move-a-tag-to-another-tag-group)
> 
> [Apply tags to applications](https://help.schoolday.com/knowledge/manage-application-tags#apply-tags-to-applications)
> 
> [Search for applications by tag](https://help.schoolday.com/knowledge/manage-application-tags#search-for-applications-by-tag)
> 
> [Using tags to control approval status](https://help.schoolday.com/knowledge/manage-application-tags#using-tags-to-control-approval-status)
> 
> [Next steps](https://help.schoolday.com/knowledge/manage-application-tags#next-steps)

Tags are the labels you attach to applications in Privacy Governance Console (PGC) to organize your district's application list and drive its review workflow. A tag can describe what an app is for; for example, tagging apps with "Curriculum" lets you filter the full list down to educational materials only, or it can signal where an app stands in your review process, such as *Approved for Use* or *Rejected for Use*. These aren't separate systems: the same tagging mechanism does both jobs. Because of that second role, the tags you apply don't just help you find an app later; they directly determine the approval status a teacher sees when checking whether that app is cleared for classroom use. See [Configure tag-based approval rules](https://help.schoolday.com/knowledge/manage-application-tags#configure-tag-based-approval-rules) to set up how each tag maps to a status.

### Before you begin

- **Role required:** District Admin.
- Before configuring tag-based approval rules, decide which tag names will map to each approval stage (Review Requested, In Review, Approved for Use, Rejected for Use). This saves rework when configuring the App Review Process settings.
- PGC must be activated in SchoolDay Connect. See [Set up Privacy Governance Console](https://help.schoolday.com/knowledge/set-up-privacy-governance-console?hsLang=en).

### Create a tag

1. In the PGC, go to **Manage Tags**.
2. Click **Add Tag Group** in the bottom left.
3. Enter a name for the tag group (for example, Approval Status or Subject Area).
4. Click **Add new label**.
5. Enter a name for the tag.
6. Click **Save Changes**.

### Move a tag to another tag group

1. In the PGC, go to **Manage Tags**.
2. Select the tag.
3. Drag it to the target tag group.
4. Click **Save Changes**.

### Apply tags to applications

1. In the PGC, go to **Applications**.
2. Find and select the application.
3. In the left panel, under **PII Tags**, select the tags you want to assign.  
   ![pgc-app-tags](https://help.schoolday.com/hs-fs/hubfs/Knowledge%20Base/SP%20ecosystem/Privacy%20Governance%20Console%20(PGC)/pgc-app-tags.png?width=266&height=503&name=pgc-app-tags.png)

To remove a tag, deselect it from the same panel.

### Search for applications by tag

1. Go to the **Applications** page.
2. In the **Filter by Tags** field, select the tag group name.
3. Click **Apply**.

### Using tags to control approval status

Tags drive the approval status that teachers see when they check whether an app is ready for classroom use. The status displayed is determined by the highest-priority tag applied to the application.

**Status priority (highest to lowest):**

```
Rejected > In Review > Approved > Awaiting Review
```

- If **Rejected for Use** and **Approved for Use** are both applied, the status shows **Rejected**.
- If **In Review** and **Approved for Use** are both applied, the status shows **In Review**.
- If no tags are applied, the status defaults to **Awaiting Review**.

#### *Configure tag-based approval rules*

Set which tags map to which approval status.

1. Go to **Management** \> **App Review Process** in the Admin Console.  
   ![pgc-app-review-process](https://help.schoolday.com/hs-fs/hubfs/Knowledge%20Base/SP%20ecosystem/Privacy%20Governance%20Console%20(PGC)/pgc-app-review-process.png?width=670&height=309&name=pgc-app-review-process.png)
2. In the **Tags** or **Review Status** field, select the tag for each stage:
   
   | **Stage** | **Tag to assign** |
   | --- | --- |
   | App newly submitted by teacher | Tag for **Review Requested** |
   | Evaluation in progress | Tag for **In Review** |
   | App meets all district requirements | Tag for **Approved for Use** |
   | App does not meet requirements | Tag for **Rejected for Use** |

Click **Save Changes**.

**Tip:** When submitting a new app for review, always start with the **Review Requested** tag. Update the tag as the app moves through each stage to keep status accurate for teachers.

### Next steps

- [Manage application approvals](https://help.schoolday.com/knowledge/admin-guide-manage-application-approval?hsLang=en)
- [How teachers request application approval](https://help.schoolday.com/knowledge/teacher-guide-request-application-approval?hsLang=en)

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