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Teacher Guide: Request application approval

Submit a request to have an app reviewed before using it with students in class.

In this article

Before you begin

Check an app's vetting status

Submit an approval request

Your district reviews every app or online tool before it's used with students, to make sure it protects student data and meets security requirements. This review happens in the Privacy Governance Console (PGC), and every app falls into one of two states there: already reviewed, with a status you can check, or not yet reviewed, in which case you're the one who starts that process.

If you want to use an app that isn't listed yet, or one that's listed but not approved, you submit a request. That request doesn't buy the app or commit your district to anything. It only tells IT to evaluate the app's data and security practices, the same review every other app in your district has already gone through. See Manage application approvals for how your district's admins handle that review. Once you submit it, IT handles the evaluation. Your part is checking the status before you use the app with students, and submitting a request if it needs one.

Before you begin

  • Role required: Teacher, rostered in SchoolDay by your District Admin.
  • PGC must be activated by your district and enabled for your school. If you don't see the Applications list, contact your District Admin.
  • The PGC browser extension must be installed on your device by your District Admin via Google Admin; you don't install it yourself. If it is missing, contact your District Admin.
  • You must be signed in to SchoolDay to access PGC.

Check an app's vetting status

  1. In SchoolDay, click Privacy Governance Console in the left menu.
  2. Go to the Applications list in PGC.
  3. Search for the application. See Search for an application.
  4. Check the status in the Review Status column.
    • Approved: The app meets district requirements. You can use it with students.
    • In Review: The app is being evaluated. Do not use it with students yet.
    • Rejected: The app does not meet district requirements. Do not use it.
    • N/A: The app has not been reviewed. Submit a request before using it.

Always confirm the status before using an app in class.

Submit an approval request

If an app isn't listed or isn't approved, submit a request before using it.

  1. Go to the Applications list in PGC.
  2. Search for the application.
  3. Start a request using one of the following options:
    • Click Request Application Approval in the top right corner.
    • Find the app in the table and click Request Approval next to it.
  4. Complete the request form:
    pgc-application-approval-request
    • Requested Application Name: The official name of the app.
    • Requested Application URL: The vendor website or sign-in URL.
    • Comments: Intended use, grade level, and any relevant data considerations.
  5. Submit the request.

After submission, the app appears in the vetting queue with the status In Review. Approved apps are added to the district catalog. If the app is not approved, your district may ask you to choose an alternative tool that meets requirements.