Manage application tags

In this article

Before you begin

Create a tag

Move a tag to another tag group

Apply tags to applications

Search for applications by tag

Using tags to control approval status

Next steps

Tags are the labels you attach to applications in Privacy Governance Console (PGC) to organize your district's application list and drive its review workflow. A tag can describe what an app is for; for example, tagging apps with "Curriculum" lets you filter the full list down to educational materials only, or it can signal where an app stands in your review process, such as Approved for Use or Rejected for Use. These aren't separate systems: the same tagging mechanism does both jobs. Because of that second role, the tags you apply don't just help you find an app later; they directly determine the approval status a teacher sees when checking whether that app is cleared for classroom use. See Configure tag-based approval rules to set up how each tag maps to a status.

Before you begin

• Role required: District Admin.
• Before configuring tag-based approval rules, decide which tag names will map to each approval stage (Review Requested, In Review, Approved for Use, Rejected for Use). This saves rework when configuring the App Review Process settings.
• PGC must be activated in SchoolDay Connect. See Set up Privacy Governance Console.

Create a tag

1. In the PGC, go to Manage Tags.
2. Click Add Tag Group in the bottom left.
3. Enter a name for the tag group (for example, Approval Status or Subject Area).
4. Click Add new label.
5. Enter a name for the tag.
6. Click Save Changes.

Move a tag to another tag group

1. In the PGC, go to Manage Tags.
2. Select the tag.
3. Drag it to the target tag group.
4. Click Save Changes.

Apply tags to applications

1. In the PGC, go to Applications.
2. Find and select the application.
3. In the left panel, under PII Tags, select the tags you want to assign.
   

To remove a tag, deselect it from the same panel.

Search for applications by tag

1. Go to the Applications page.
2. In the Filter by Tags field, select the tag group name.
3. Click Apply.

Using tags to control approval status

Tags drive the approval status that teachers see when they check whether an app is ready for classroom use. The status displayed is determined by the highest-priority tag applied to the application.

Status priority (highest to lowest):

Rejected > In Review > Approved > Awaiting Review

• If Rejected for Use and Approved for Use are both applied, the status shows Rejected.
• If In Review and Approved for Use are both applied, the status shows In Review.
• If no tags are applied, the status defaults to Awaiting Review.

Configure tag-based approval rules

Set which tags map to which approval status.

1. Go to Management > App Review Process in the Admin Console.
   
2. In the Tags or Review Status field, select the tag for each stage:
   

   Stage	Tag to assign
   App newly submitted by teacher	Tag for Review Requested
   Evaluation in progress	Tag for In Review
   App meets all district requirements	Tag for Approved for Use
   App does not meet requirements	Tag for Rejected for Use

Click Save Changes.

Next steps

• Manage application approvals
• How teachers request application approval