Data quality overview

SchoolDay automatically checks the quality of roster data synced from your SIS to each vendor application. When issues are found — missing fields, incompatible values, or duplicate records — SchoolDay flags them so you can act before data fails to reach a vendor.

Requirements

Primary District Admin permissions

How it works

SchoolDay evaluates data at the point of sync, comparing each record against a set of rules called data requirements. These rules define what fields are expected and what happens when data is missing or invalid.

Data moves through three stages. Issues can appear at any stage:

Stage	What happens
SIS (Import app)	Your SIS sends roster data to SchoolDay. Duplicates are detected here.
SchoolDay	SchoolDay validates the data against your rules and the vendor's requirements.
Vendor app (Export app)	Clean records are sent to the vendor. Records with Skipped issues are blocked here.

SchoolDay checks data at each stage:

My Rules: summarizes all duplicates detected per entity in data coming in from your SIS.
App Rules: checks data going out to the vendor against the vendor's requirements.

Each application displays a data quality score — the total number of records that did not pass data quality checks. A score of 0 means no issues were detected. The score updates after every sync.

Issue types

There are three types of data quality issues. Understanding each type determines how urgently you need to act.

Issue type	Impact on data delivery	Fix priority
Skipped	Record is not sent to the vendor app	Required
Error	Record is sent to the vendor app, but a field is missing or invalid	Optional
Duplicate	Record appears multiple times in the SIS; SchoolDay cannot merge them automatically	Required

Important: Skipped records do not reach the vendor. If students or staff are missing in a vendor app, check for Skipped issues first.

For steps to fix each issue type, see Resolve errors and skipped records and Manage duplicate records.

What you can do in the Data Quality dashboard

Click Data Quality in the sidebar to open the dashboard.It has four tabs: My Rules, App Rules, Duplicates, and Privacy Shield. Each tab covers a different category of issues. For a full description of each tab and what you can do in it, see Monitor data quality.

The number of active issues also appears on each application tile on the main dashboard.

Data quality workflow

After each sync, follow these steps to review and resolve data quality issues.

After a sync completes, open Data Quality in the sidebar.
Check the My Rules and App Rules tabs for new issues.
For Skipped issues — go to your SIS and add the missing required data.
For Error issues — review whether the missing field affects the vendor's use case. Update in your SIS if needed.
For Duplicates — go to the Duplicates tab and resolve conflicts.
Wait for the next scheduled sync. SchoolDay will capture any SIS changes automatically.
Verify that issue counts have decreased after the sync.

If you don't manage the SIS directly, download the issue report and share it with your SIS administrator.