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Approving Sharing Requests from Vendors

Learn how to respond to data-sharing requests received from the Vendor

In this article

Requirements

Approve or reject a data-sharing request

Change data-sharing request

If a Vendor wants to start collaborating with your organization (district) or needs to make changes to the data you share, they will send you a data-sharing request. You can approve or reject these requests on the Data Access Consent page.

Note:

By providing access to school data, you also provide access to all data in SchoolDay that is associated with the district office (for example, Teachers and Students data that is associated with the district office rather than with a particular school in a district).Access to school data also grants access to all district office-associated data in SchoolDay, including Teachers and Students data.

We recommend checking your new requests on the Home page regularly to stay updated on any incoming requests. Additionally, you may customize your email settings to receive notifications regarding any new data-sharing requests.

new-request

Requirements

  • District Admin with Primary permissions.

Approve or reject a data-sharing request

  1. On the Home page, select an application with a new request. 
  2. Go to the Consents tab and choose the request with Awaiting your review status.
  3. On the details screen, check the request. You will see the vendor’s message, the schools included, the data attributes requested.
  4. (Optional) Add filter rules, upload documents to share (such as a Privacy Policy or Contract), and set when data sharing should. Tip: To correct what data is shared, use filter rules to adjust the data sync.
  5. Accept the terms of use.
  6. Click either Approve or Reject. When approving, data sharing between the district and vendor begins.
  7. (Optional) Enter a message for a vendor to explain your decision. Example: "Unfortunately, we are unable to accept your request as we do not share the "Address Line 2" attribute for Contacts. Thank you for your understanding.".
  8.  Click either Approve or Reject.

After you approve the request, its status changes to "Approved". Other District Admins will receive email notifications if settings are enabled.

Change data-sharing request

You can’t edit a data-sharing request from a vendor. If you need changes, such as updating a list of shared schools or attributes, reject the request and create a new one with the correct settings.